Collection Guide


Abstract: In line with Open Science policies, both in the European Union and TÜBİTAK in our country, expect research data to be published in open access journals, as well as to be findable, accessible, interoperable and reusable within the framework of FAIR data principles through institutional archives. This data repository was established to meet the open access requirements of the projects, to make the datasets used in the articles accessible to other researchers, and to contribute to the increase of the visibility of our researchers and the university itself.

Institution: Suna Kıraç Library, Special Collections and Archives

Creator(s): Koç University

Date Range:

Format: Digitally-Born Materials

Language(s): Turkish; English

Access ve Usage

Digital Access

The collection is made available online by referring to the authors, within the framework of the Creative Commons open license rules determined by the researcher, of the datasets used/produced digitally during the research projects at the university.

User Rights

The materials in this collection are under the copyright of Koç University. Public access to the datasets is timed following embargo dates to ensure full copyright protection. These datasets are available for personal, research and educational use. For other usage permissions and questions, please contact the Library staff at

Preferred Attribution

[Author’s surname, first name], [Publication year]. [Title of publication]. Koç University Research Data Repository. Koç University Suna Kıraç Library, Special Collections and Archives. [Reference URL for digitized copies]

Depositing Research Data via KU-RDR

Suna Kıraç Library offers Koç University Research Data Repository (KU-RDR) which is a new service to facilitate depositing and publishing your digital research datasets -in all disciplines- associated with publications from the projects conducted at the university or granted by European Commission or TÜBİTAK.

You can benefit from this service to ensure that your data is preserved for long-term in a trusted institutional repository working with OCLC ContentDM archive infrastructure. You will also meet potential requirements of funding organizations and publishers in terms of open access and peer-review processes.

Datasets will be deposited and made public to enable it to be shared with other researchers for secondary analysis according to the principles of FAIR data (Findable, Accessible, Interoperable, Reusable) in the framework of open science policy of Koç University.

This guideline aims to explain essential steps needs to be taken before depositing and after your datasets published in the repository. You can send your requests or any questions via related to the service.

Before you deposit

  • Select the data carefully, such that it should be of your publication relevance and worth archiving over the long-term
  • Make sure no personal or confidential data is included.
  • Use consistent and meaningful file names that reflect the file content,avoiding spaces and special characters (e.g Year_Month_Day_[File Name]_Version)
  • KU-RDR is compatible with all types of file formats but wherever possible, choose accessible, patent-free, open formats, for which software is widely available on a variety of platforms.
  • You can store up to 50 GB of data in the repository without any costs. Please contact Librarians via when you want to deposit more than 50 GB

Preparing documentation

  • Data documentation should give other researchers sufficient information to be able to understand and reuse the datasets. Examples of data documentation are: readme files, laboratory notebooks, questionnaires, codebooks, project reports, etc
  • In addition to the data you wish to deposit, we recommend you to provide a file entitled ‘readme.txt’ or ‘readme.pdf’ with information on the methods used for collecting/generating the data, and data-specific information (parameters and/or variables used, column headings, methodology, codes/symbols used, etc.)
  • As attached to Google Forms, you will be provided essential documents such as metadata form, template readme file to fill out the relevant information to your research and a Data Archiving Agreement to be signed by all data owners. The Agreement must have wet signatures and sent a print copy of that to the Library to be physically documented according to the legal regulations at the university.

Depositing data

  • KU-RDR only accepts datasets that are finalised for making public. Data that has been sent cannot be altered or supplemented by additional data. Therefore, please send the latest version to your article.
  • If applicable, please provide a link to the primary article/publication based on this dataset which allows further, useful information to be associated to the dataset.

Publishing datasets

  • Before making your data openly available, KU-RDR will perform a metadata quality check to increase the discoverability of your data.
  • Each research datasets that is published in the KU-RDR receives a persistent URL link so that KU authors and other researchers will find related citation on the page.
  • KU-RDR will preserve and maintain access to your data for a min. of 3 years up to 10 years according to the project’s needs and provide information on the views numbers of the publications.