Koc University (“University”) occasionally stores and lawfully processes your data considered as “personal data” within the scope of the Law on Protection of Personal Data No: 6698 (the “LPPD”) when you submit the Library and Archive Material Request Form (“Request”). In this manner, we would like to inform you, in accordance with the LPPD and relevant regulations, regarding how and for which purposes personal data is processed by our University bearing the title “data controller” in accordance with the LPPD, and the technical and administrative measures taken in order to protect your personal data.
Personal data is processed in the light of the principles below:
Article 10 of the LPPD imposes an obligation on the data controllers to inform those whose personal data are processed whilst obtaining their consent in this regard and requires the data subjects to be informed. University, bearing the title ‘data controller’ in accordance with the relevant provision must inform the data subjects regarding:
As University, we are informing all our personnel regarding the processing and protection of personal data in accordance with Article 10 of the LPPD with this Privacy Notice.
Article 3/1(ı) of the LPPD defines data controller as “Real or legal persons who determine the purposes and means of processing personal data, who are responsible for the establishment and management of the data registry system” and within this framework, University bears the title of data controller.
Your personal data collected via this platform varies according to purposes mentioned below. Your personal data collected can be listed as follows:
At University, your personal data is only processed in the presence of your explicit consent or the presence of conditions of lawfulness for processing stated under LPPD.
In accordance with the principles under LPPD; your personal data is processed;
Your personal data processed by the University in accordance with the LPPD principles and provisions; may only be transferred for the above-mentioned purposes and along with the necessary confidentiality agreements; to partner institution or legally authorized public institutions, within the scope of the conditions and purposes regarding the processing of personal data stipulated in Articles 8 and 9 of the LPPD.
As per Article 8 of the LPPD, the personal data may be transferred based on the express consent of the data subject or another condition stipulated in the above article with the heading ‘Processing of Personal Data and its Purposes’ in the absence of express consent.
Your personal data, as mentioned above, are collected and processed when you attend to the Project. Your personal data may be processed and transferred for the purposes described in this Privacy Notice, primarily to fulfill our University’s obligations correctly and in full arising from legislation and agreements and to fulfill the conditions for the processing of personal data as defined in Articles 5 and 6 of the LPPD.
Article 11 of the LPPD issues some rights for each real person whose personal data is processed and requires the data controllers to inform the data subjects on such rights under the obligation of inform. These rights are comprised of;
The protection of your personal data collected and processed by University is provided through preventing unauthorized persons to access the data and by taking all necessary technical and administrative measures in order to make sure our personnel do not suffer from any violation, by ensuring the use of softwares by our University in our operations are up to standards, by taking due care in choosing the third parties which we work with, by training our employees in this regard and by ensuring the compliance with the data protection policy within the University.
In case you wish to exercise one of the rights explained above granted under Article 11 of the LPPD, you may apply to our University. This application should be made in writing or through other methods determined by the Personal Data Protection Board.
Please hand in your application;
Your applications delivered to our University through the abovementioned methods in accordance with Article 13 sub-section 2 of the LPPD, shall be answered within 30 (thirty) days upon receipt by our University. Our reply shall be sent either in writing or through electronic means.